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IEM Guardianship Guidelines for Families

IEM Guardianship Guidelines for Families

Based on the governmental guardianship requirements[1], Duke Kunshan University (“DKU”) has developed this guideline in support of international families who have a student under the age of 18 upon their matriculation at DKU in China (considered a “Minor Student”) and whose parents or legal guardians in their home countries are not living in China and will not come to China and live with them. In accordance with Chinese laws and regulations, DKU cannot be responsible for legal custody of a Minor Student. Therefore, prior to the arrival in China of a Minor Student, it is a requirement for parents/legal guardians to authorize in writing a temporary guardianship to either a Chinese citizen or foreigner who is currently living in China and will be living in China for the tenure of their guardianship. This person will act as the “Temporary Guardian” for the Minor Student.

 

Please refer to the Duke Kunshan Guardianship Guidance document for formal details.

 

[1] Decree No. 42 jointly issued by the Chinese Ministry of Education, Ministry of Foreign Affairs and Ministry of Public Security effective July 1st , 2017

The Role of a Temporary Guardian

The Temporary Guardian assumes responsibility for the Minor Student while they are in China. There is no requirement for the location of the guardian in China. Furthermore, one person can serve as guardian for multiple students with no maximum limit. Guardianship is no longer needed and legal obligations automatically expire once the student turns the age of 18.

 

The Temporary Guardian will be required to provide the appropriate paperwork to establish guardianship (see next section for details). The extent of their relationship with the Minor Student depends upon the length of time they will serve as the guardian and the actions of the student. Officially, the Temporary Guardian is responsible for the Minor Student’s behavior; if the Minor Student fails to follow Chinese laws and regulations, the Temporary Guardian may be contacted and may be held responsible. Generally speaking, a Temporary Guardian will need to be available if the need arises. The Minor Student and Temporary Guardian will mutually agree on how much communication and interaction is necessary.

Actions for International Families to Take

Check the dates. Verify the student will be under 18 at the time of arrival on campus by checking the academic calendar. For incoming first year students, refer to the start of orientation and take note of the number of days the student will be a Minor Student (until the date of their 18th birthdate).

 

Research options for Temporary Guardianship. Consider who you know living in China who may be willing to act as a temporary guardian. This may be a family member, friend, or a service provider. They must be a Chinese citizen or have a Chinese residence permit.

 

*While students are recommended to identify a legal guardian through their personal network, it’s understandable it may be challenging. As an additional option, DKU will have current DKU Chinese parents who can serve as volunteer temporary guardians for minor DKU international students. After the commitment deadline (May 1) we’ll have a separate call/session with all students (and their parents) for who this applies to walk through what is required. The guardianship is a formality and the student, the temporary guardian, parents and DKU will work in close partnership if needs arise.

 

Secure a Temporary Guardian. Once the Minor Student has accepted the offer of admission and prior to the issuance of the student visa invitation letter, the parent/guardian should come to an agreement with a Temporary Guardian. 

 

 

Provide the documentation to DKU International Student Services. The student must submit the completed form and the citizenship verification documents to the DKU International Student Services (ISS) department.

Searching for a Service Provider

If a family does not have a personal connection to someone in China who can act as a Temporary Guardian, they could employ a professional service provider to act as a Temporary Guardian. Please note, DKU does not specifically endorse any service provider for the role of Temporary Guardian for its Minor Students. A search online using the keywords “Chinese university application service”, “Chinese university Admission service”, or “Study in China service” could be a good place to start. Things to consider when securing a service provider are: the ability to communicate in English (if that is a requirement for the family), the timeliness of communication responses, the fee and method of payment, and references from past clients.

Contacts at DKU

If you have questions concerning this governmental requirement, please contact the International Enrollment Management office via email at Intl-admissions@dukekunshan.edu.cn.

 

 

For questions related to visa processing and the related guardianship documentation, please contact the DKU International Student Services office via email at DKU-ISS@dukekunshan.edu.cn.

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Privacy Statement

Privacy Statement

Duke Kunshan University Privacy Statement
This Privacy Statement applies to your engagement with Duke Kunshan University (“DKU”) websites (dukekunshan.edu.cn domain and the subdomains thereof ) (“DKU Websites”) and submission of your Personal Information to DKU Websites. “Personal Information” means the personal identification information as stipulated by applicable laws and regulations of the People’s Republic of China (“China”), which may include, without limitation, your name, gender, date of birth, ID number, photo, location track, residence address, school grade, phone number, email address, educational history. By providing your Personal Information to DKU Websites, you expressly agree that DKU may collect, use and maintain your Personal Information according to this Privacy Statement.

DKU is a Sino-foreign cooperatively run university registered in China and is committed to fairly and appropriately managing and safeguarding the information collected, used and maintained in support of its missions and to transparency regarding data management practices. DKU respects the integrity of all its stakeholders, including as represented by the Personal Information about each stakeholder, and takes seriously its responsibility to protect individuals’ privacy in balance with meeting its legal, policy and administrative obligations.

The following describes how DKU Websites collect, use and maintain your Personal Information. This privacy statement covers all DKU Websites unless a particular website indicates otherwise.
Purposes of Collecting, Using and Maintaining Personal Information
DKU may collect, use and maintain information including your Personal Information you submit through DKU Websites to meet our obligations to you as a stakeholder, to facilitate providing you with online services, to respond to your inquiries, to register for events, to provide website feedback, and for DKU’s own marketing and development purposes.
How DKU Collects, Uses and Maintains Personal Information
DKU takes reasonably practicable measures to procure that the collection of your Personal Information is minimized and your Personal Information is collected and used only for the purposes set out in this Privacy Statement. DKU will retain your Personal Information only for as long as is necessary for the purposes set out in this Privacy Statement, subject to your right, under certain circumstances, to have certain of your Personal Information removed, unless a longer period is required under applicable law or is needed to resolve disputes or protect DKU’s legal rights. DKU respects the security of your Personal Information and is committed to protecting against the loss, misuse, and alteration of your Personal Information under its control through reasonable security measures.

However, when your Personal Information is transmitted through the Internet, you should know that no method of such transmission or method of electronic storage is completely secure.

In principle, your Personal Information will be stored in DKU’s secured IT system or in third-party cloud service providers’ infrastructures that meet DKU’s data security standard, and managed by DKU’s authorized staff. However, such disclosure or sharing may happen, if

a. you authorize or request it;
b. the disclosure or sharing is required by law, legal proceedings or government authorities;
c. the disclosure or sharing is necessary to safeguard life, property and other major legitimate rights and interest of yourself and/or other individuals, but it is difficult to obtain your consent;
d. the disclosure is made as part of a purchase, transfer or sale of services or assets (e.g., in the event that all or substantially all of DKU assets are acquired by another party, customer information may be one of the transferred assets);
e. your Personal Information has been de-identified to carry out statistical and/or academic research; or
f. the disclosure or sharing is necessary to achieve the purposes set out in this Privacy Statement.

 

In the event of such disclosure or sharing permitted by the circumstances above, DKU will procure your Personal Information is disclosed to or shared with third parties, which will use your Personal Information only for the purposes set out in this Privacy Statement and assume the same obligations as DKU in terms of protecting your Personal Information.

 

Please note that DKU may share information that does not personally identify you without restriction.

Your Rights and Obligations

You may exercise the following rights with respect to your Personal Information in accordance with relevant laws and regulations of China:

 

a. to review your Personal Information collected and stored by DKU by making a request to the designated email address below; or

b. to request modification or removal of your Personal Information by making such request to the designated email address below.

 

You guarantee that all Personal Information you provide to DKU Websites is true, complete, accurate, and not misleading. DKU will not be responsible for any adverse consequences and legal liabilities caused by untrue, incomplete, inaccurate or misleading information you provide. Once you become aware of any changes to your Personal Information that may reasonably affect the achievement of the purposes of collecting, using and maintaining your Personal Information, you should promptly update your Personal Information by sending an email to DKU at the designated email address below. Otherwise, you will accept any adverse consequences arising therefrom.

Governing Law
This Privacy Statement is governed by the laws and regulations of China.
Cookies and Website Analytics
DKU Websites employ cookies and similar technology to collect aggregate (non-personal) information about your website usage. This allows DKU Websites to remember you when you login in the future and to know your preferences when you return to DKU Websites. Cookies may remain on your browser, unless you delete them or they expire. Please be advised that some cookies may remain for a period of time while others are erased when you close your browser window. You may adjust your browser settings and decline cookies, but this may impact some features of certain DKU Websites.

DKU Websites may use web analytics tools to collect information about visitors traffic and their behavior on DKU Websites. These tools are used to identify usage trends, to improve the performance of and to enhance the content of, DKU Websites. When DKU uses these tools, DKU does not use them to identify you and DKU limits the collection or storage of your Personal Information.
To Unsubscribe
Should you wish to unsubscribe from receiving emails from a particular DKU Website, you may do so by unsubscribing through the unsubscribe feature included in specific emails.
Updates to this Privacy Statement
DKU reserves the right to update this Privacy Statement. You are encouraged to return to this page frequently to check for updated information.

Your continued engagement with DKU through DKU Websites after any updates to this Privacy Statement go into effect constitutes your acceptance of the updates.
Contact Information

If you have questions about this Privacy Statement, please contact dkuwebmin@dukekunshan.edu.cn